The Area Agency on Aging 1-B (AAA1-B) is requesting proposals from CPA firms for the preparation of its yearly audited financial statements and related filings for a five-year period beginning with the 2018 fiscal year ending September 30, 2018. Our organization does require a federal single audit. We invite your firm to submit a proposal to us by May 25, 2018 for consideration. The audit of our nonprofit’s financial statements must be performed in accordance with Government Auditing Standards. A description of our organization, the services needed, and other pertinent information follows:
The Area Agency on Aging 1-B is a non-profit organization dedicated to enhancing the lives of older adults and adults with disabilities residing in southeast Michigan. The AAA 1-B was established in 1974 under the federal Older American Act and is part of a national network of agencies that: 1) allocate federal and state funding ; 2) plan/coordinate supportive services; 3) ensure access to home and community based long term care services; and 4) advocate on behalf of constituents. The AAA 1-B receives more than $52 million per year in federal, state, and local funding to advance its mission. The agency also participates in fund raising efforts and receives private donations. For more information, please visit our website at aaa1b.org
Your proposal is expected to cover the following services:
All of the above must be completed within four months of the end of each fiscal year, in order for our Finance sub-committee and Board to review each document prior to its submission to the appropriate recipients.
In order to simply the proposal process and obtain maximum comparability, the Area Agency on Aging requires that responses to the RFP be organized in the format described below:
Describe your understanding of the work to be performed and your overall audit philosophy and how this will benefit our agency. Also, describe and your firm’s philosophy on communications with clients throughout the year.
Service Approach and Timeline
Describe your transition plan with our previous auditors and what you will require of our staff in this process. Describe the specific audit approach that will be used to ensure that your auditors cover all pertinent areas. Explain your approach to educating our staff on how to prepare for the audit and the completeness of your pre-audit documentation requests. Provide a detailed timetable by phase for the audit to show how you plan to meet the deliverables within the time frame allotted.
Describe how and why your firm is the best choice for our audit; this should include your background and experience in auditing nonprofit clients, your size, location, and your structure. Include a list of comparable nonprofit clients your firm has served in the last three years and provide names and telephone numbers of at least three for reference.
Identify the specific partners and staff to be assigned to the engagement and provide biographies of their relevant experience as it pertains to this audit. Discuss your commitment to staff continuity and include your staff turnover in the last five years.
Proposed fee structure for each of the five years of the proposal period, including whatever guarantees can be given regarding increases in future years, and the maximum fee that would be charged; these need to be broken down by service and staff hours to include professional fees and out of pocket expenses. Describe your billing rates and procedures for technical questions that may come up during the year, or whether these occasional services are covered in the proposed fee structure. Additionally, if the pricing maybe impacted by the timing of the audit, please provide alternative pricing.
Additional Questions & Information
Describe which offices with be servicing our audit and how your will coordinate these efforts. Provide standard billing rates for each class of personnel for the last three years. Discuss your firm’s independence in regards to Area Agency on Aging 1-B. Provide a copy of your firm’s most recent peer review report, the related letter of comments, and your firm’s response letter to the comments. Please provide any additional information, not specifically requested, but which you believe would be useful in evaluating this proposal.
While price is an important factor, Area Agency on Aging 1-B will evaluate proposals on price and the following criteria:
The Finance committee will review all proposals at their June 11, 2018 meeting and make a recommendation regarding the choice of auditors to the full board of directors on June 22, 2018.
John Krueger, CFO, 248-213-0542, firstname.lastname@example.org
Craig Beickelman, Accountant, 248-262-1292, email@example.com
Requests for additional information, questions, and coordinating visits to our office should be coordinated through our CFO, John Krueger. You may reach him at the number listed above. Please return the complete proposal to my attention at the address provided below:
Area Agency on Aging 1-B
29100 Northwestern Hwy, Suite 400
Southfield, MI 48034